How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, in 2 pages or less, please let us know how this role aligns with your career aspirations and skill set. Submit both a cover letter and resume as one file (because of system limitations). Your materials will be assessed for written communication skills.

For questions about this role or accommodation requests, contact Donna Hooper ([email protected]).

Job Summary

As the Administrative/Project Coordinator, you will support the EVPCFO Office of Planning and Strategic Initiatives (OPSI). Working in our dynamic office environment, you will help keep our strategic initiatives and projects running smoothly by assisting with a range of administrative tasks, logistical planning, and managing events. This is a great opportunity if you enjoy balancing a variety of priorities, coordinating across teams, working with multiple stakeholders, and managing resources. Critically important for success is an ability to exercise professionalism in handling confidential information and deploying diplomacy in all actions.

You will report to the Director of Administration and Operations with an onsite work modality and an option to be remote up to 1 day per week. For a full job description, visit this link. For more information on our office, visit Business & Finance.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

• Manage administrative tasks such as complex calendars, travel and expense reporting, and meeting coordination with an eye toward attention to detail
• Develop plans for large-scale events including communications, logistics, registration, food, room reservations, and programmatic content; implement the plan and manage the event day of
• Provide project support to the team including coordinating projects, tracking task completion and ensuring the seamless execution of tasks
• Lead inventory and supply management for our office
• Collaborate with team members for planning activities and use your customer service skills to address issues and solve problems
• Assess activities based on shifting priorities and identify a thoughtful path forward
• Communicate, in all forms, with your team and demonstrate proficiency in document creation and distribution

Required Qualifications*

• High school diploma or equivalent
• 4+ years of progressively responsible administrative experience including complex task and calendar management
• Previous experience managing events
• Demonstrated commitment to an inclusive workplace and advancing diversity, equity, and inclusion
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, Adobe Acrobat, and other business tools in a PC environment.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.