Job Summary

Note: To be considered for this position, candidates must include a cover letter specifying their interest in and qualifications for this position. The cover letter should be the first page of your resume and uploaded as one document. 

As a comprehensive performing arts school set in one of the world's finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. Further, SMTD is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence. 

Responsibilities*

The Youth & Adult Programs Coordinator (YAP Coordinator) is responsible for assisting in the implementation of all practices that aid in the successful execution of SMTD's Youth & Adult Programs as part of SMTD's Office of Engagement & Outreach. Such responsibilities include application maintenance, production support and planning, serving as "staff on duty" at YAP program events, and more as assigned. YAP Coordinator reports directly to the Senior Youth & Adult Programs Manager.  

Further information on specific job responsibilities below: 

• Assist in production aspects of Youth & Adult Program events as decided upon in collaboration with the Senior Youth & Adult Programs Manager (e.g. MYE rehearsals, adult program concerts, auditions, participant check ins). 
  • Communication with library 
  • Concert set up 
• Assist in preparation of external correspondence for Youth & Adult Programs 
  • Participation handbooks 
  • Weekly correspondence (e.g. newsletters rehearsal emails, concert information, etc.) 
• Assist with promotional planning for all Youth & Adult programming 
  • Ad placement and design 
  • Promotional outlet research 
  • YAP programming social media presence 
• Assist Program Registrar with monitoring applications for all YAP programming: 
  • Payment reminders 
  • Application deadline reminders 
• Other duties as assigned. 

Required Qualifications*

• A Bachelor's Degree and at least one year of office experience, or equivalent work experience in an office setting. Familiarity with the arts industry is helpful. 
• Must have exceptional written, verbal, and interpersonal communication skills. 
• Demonstrated ability to deliver high quality customer service.
• Have the ability to successfully manage multiple tasks within established and changing deadlines. 
• Demonstrate accuracy with attention to detail and follow-through. 
• Meet deadlines through excellent time-management and multi-tasking skills. 
• Work independently with minimal supervision and as part of a dedicated team. 
• Proficiency in Mac, and Google cloud based environment and use of programs including Microsoft Office Suite, Social Media, Relational Databases, Google and Adobe Creative Suite.
• Demonstrated ability to work effectively with individuals from diverse communities. 
• Be punctual and reliable as a team member. 
• Have the ability to work occasional evenings and weekends. 

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Candidates for this position must be legally authorized to work in the United States.  Visa sponsorship is not available for this position.

Background Screening

A pre-employment background check must be conducted before a candidate may receive a firm offer of employment to a staff position at the University of Michigan.

Selection Process

This job will be posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.