***Salary commensurate with experience and qualifications***

Salary Ranges:

• Contract Specialist II: $4,250.00 - $4,500.00
• Contract Specialist III: $4,501.00 - $4,975.00

TEXAS WATER DEVELOPMENT BOARD’S MISSION

Leading the state’s efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact and why the TWDB is a great place to work!

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 6C0X1 Contracting, 3044 Operational Contract Support (OCS) Specialist, 36A Financial Manager, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Job Description Summary

Performs complex (journey-level) to highly complex (senior-level) contract management and monitoring work. Work involves developing and evaluating a broad range of contracts and amendments. May provide guidance to others. Works under general to limited supervision with moderate to considerate latitude for the use of initiative and independent judgment. Reports to the Manager of the Contracts Department in the Procurement and Contract Services Division.

Essential Job Functions

• Coordinates and/or develops contracts, amendments and bid solicitations by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
• Serves as a liaison with internal and external stakeholders to ensure participation is consistent with program, legal, and fiscal requirements.
• Provides guidance regarding contract administration, policies, and procedures.
• Assists in management of the Procurement and Contract Services Division’s pending work log and tasks.
• Assists with contract reporting, deliverables acceptance and contract related records management. Tracks the status of related tasks using the agency’s information systems.
• Monitors and/or tracks contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
• Assists in developing bid evaluation scoring instruments.
• Monitors legal and regulatory requirements pertaining to contracting.
• Evaluates expenditure data and makes projections to ensure appropriate use of funds.
• Complies with purchasing policies and regulations and ensures agency and state procurement procedures are followed in all procurements.
• Coordinates the risk assessment process for contract monitoring and planning.
• May monitor legal and regulatory requirements pertaining to contracting.
• May processes contract payments by reviewing invoices against contract payment terms and verifies eligibility of expenses.
• Supports the coordination and facilitation of contracting related meetings such as kick-off meetings, post-award conferences, team briefings, and evaluation scorings.
• May recommend changes to solicitation and contract boilerplate documents and other contract-related documents.
• Assists with developing contract administration policies and procedures.
• May train others.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Minimum Qualifications

• Graduation from a standard senior high school or equivalent.
• Certification as a Certified Texas Contract Developer (CTCD) or Certified Texas Contract Manager (CTCM), or ability to obtain certification within six-months after hire date.
• Contract Specialist II: One year of experience in contract development, negotiations, monitoring, management, invoicing, or payment processing.
• Contract Specialist III: Three years of experience in contract development, negotiations, monitoring, management, invoicing, or payment processing.
• Relevant education can be substituted for each other on a year for year basis.

Preferred Qualifications

• Graduation from an accredited four-year college or university with a bachelor’s degree in Business Administration or a related field.
• Certification as a Certified Texas Contract Developer (CTCD) and/or Certified Texas Contract Manager (CTCM).
• Experience with DocuSign, Adobe Sign, and/or Microsoft Office programs such as Word, Excel, or Teams.
• Experience in contracting, procurement, accounting, bookkeeping, reconciliations, budgeting, data analysis, and/or preparing financial statements.
• Contracting experience for the State of Texas or other governmental entity using the Centralized Accounting and Payroll/Personnel System (CAPPS),
• Experience with State and/or Federal grants and grant programs.
• Familiarity with TWDB agency programs, policies, and procedures.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to the Contract Services Department in the Procurement and Contract Services Division.
• Knowledge of the principals and practices of public administration.
• Knowledge of state and federal contracting regulations and procurement rules, of negotiating contracts, of developing contracts, of business administration and accounting principles and practices.
• Knowledge of contract development reporting, deliverables, and payment processes.
• Knowledge of the State of Texas Centralized Accounting and Payroll/Personnel System (CAPPS).
• Skills in using Microsoft Office programs such as Word, Excel, Teams, and Outlook.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in formatting of contracts or legal documents.
• Ability to evaluate contracts and recommend future status.
• Ability to interpret policies, procedures, and regulations to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.
• Ability to write and edit contract requirements and specifications; to negotiate features of a contract.
• Ability to communicate clearly and concisely, verbally and in writing.
• Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.
• Ability to prioritize and multi-task projects in a fast-paced work environment.
• Ability to take initiative to effectively monitor and manage workload.
• Ability to pay attention to details.
• Ability to effectively manage difficult situations and provide excellent customer service.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed eight hours, including early mornings, nights, and weekends.
• Ability to train others.

Remarks

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board
Stephen F. Austin Building
1700 North Congress Avenue
Austin, Texas 78701
hr@twdb.texas.gov
Phone: (512) 475-2142