Agency:Department of Children and Family Services
Title:Administrative Assistant I (Staff Assistant) - Chicago
Closing Date/Time: 09/18/2024
Salary: Anticipated Starting Salary $5,423 / month; Full Range $5,423 - $7,721 / month.
Job Type: Salaried
County: Cook
Number of Vacancies: 1
Plan/BU:RC028
PUC:90691285
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through theillinois.jobs2web.comwebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
Your resume, official transcripts, licenses, along with any other supporting documents can be uploaded when applying and isHIGHLYrecommended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 41025
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Director of Racial Equity Practice. Under general direction, this position will serve as liaison with internal staff and other Departmental divisions, including the Director's Office, facilitating greater communication between the entities and providing technical assistance in the resolution of problems. The position will schedule and coordinate meetings, take notes, develop meeting minutes, and represent the Direct of Racial Equity Practice at meetings, as assigned. This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Job Responsibilities
1. Serves asstaff assistant to the Director of the Office of Racial Equity Practice.
2. Schedules and coordinates meetings.
3. Gathers materials and prepares, proofreads, and prioritizes complex documents.
4. Confers with management staff, identifying operational problems and providing input into the development of appropriate solutions.
5. Serves as timekeeper.
6. Oversees the compilation of the monthly activity report and maintenance of appropriate records and files.
7. Sets up and maintains a variety of informational files for the Director of Racial Equity Practice.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in public or business administration.
2. Requires one year of professional experience in a public or private organization, or satisfactory completion of an agency approved professional management training program.
Conditions Of Employment
1. Requires ability to pass a background check.
About The Agency
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Work Hours:Mon - Fri 8:30am - 5:00pm
Work Location:1911 S Indiana Ave, Chicago, Illinois, 60616
Supervisor: Dagené Brown
Agency Contact:Nina Hollada
Email: Nina.Hollada@illinois.gov
Posting Group:Office & Administrative Support
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of theIllinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of theIllinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com- click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
