SHIFT:
Day (United States of America)Seeking Breakthrough Makers
Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.
CHOP's Commitment to Diversity, Equity, and Inclusion
CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.
We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.
A Brief Overview
This position plays an integral part within the cross-functional team within Children's Hospital of Philadelphia (CHOP) King of Prussia campus responsible for safety, prevention, analytics, readiness, and quality. This position will assist in the coordination and integration of team tasks associated with this growing team. The Coordinator will help orchestrate numerous functions associated with supporting this team and will work closely with all team members to ensure that tasks and projects are completed in a timely and efficient manner. This includes working with numerous roles within and beyond the team and King of Prussia campus, to ensure that staff needs and program objectives are met. The Coordinator will ensure maintenance of team materials and databases, as well as manage supplies/resources and associated budgets. The Coordinator will also assist with large team projects and initiatives. The Coordinator will also assist with large team projects and initiatives, with an emphasis on quality and safety improvement. A passion for and experience in quality improvement, data collection, and analytics is a plus.
What you will do
- Manages multiple concurrent projects ranging in size and scope to meet the objectives of the team under the supervision of the Senior Manager.
- Responsible for scheduling, communication, and coordination of logistics for various projects, meetings, rounds, trainings, drills, and other team outreach/education activities.
- Manages team committee work including correspondence, scheduling, compiling meeting materials, minutes, managing the meeting environment, and other needs.
- Leads and/or assists with team projects including intake coordination, development of audit tools, note taking and organization, data analysis and display, data collection and observations, and medical record reviews. Provides for effective and timely project communication between all parties on a regular basis.
- Leads development, maintenance, and management of various software databases utilized by the team; prepares reports and data summaries.
- Coordinates regulatory readiness work, including regulatory visits ensuring prompt and effective communication, efficient processes, and consistent and satisfactory response results.
- Responsible for the management and optimization of the Teams Channel(s) ensuring updated and current information.
- Creates promotional materials for team successes and coordinates publication of material in newsletters, SharePoint, team board.
- Coordinates onsite activities related to CHOP events, such as Quality and Safety Day and Safety Awareness Week.
- Manages team-related supplies/resources including associated budgets.
Education Qualifications
- Bachelor's Degree Required
Experience Qualifications
- At least one (1) year in a busy office setting Required
- At least three (3) years in a busy office setting Preferred
Skills and Abilities
- Proficient in the Microsoft Office Suite. (Required proficiency)
- Outstanding organizational skills and attention to detail. (Required proficiency)
- Strong critical thinking / problem-solving skills. (Required proficiency)
- Strong interpersonal skills. (Required proficiency)
- Strong time management skills. (Required proficiency)
- Strong writing skills. (Required proficiency)
- Strong collaboration and teamwork skills. (Required proficiency)
- Ability to work independently with minimal supervision. (Required proficiency)
- Ability to handle confidential materials and matters. (Required proficiency)
- Ability to handle multiple tasks and provide accurate information within the correct timeframe. (Required proficiency)
- Familiarity with and interest in quality and safety methodologies (Preferred proficiency)
To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.
Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.
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