How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

At Michigan Medicine Department of Obstetrics and Gynecology, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. Consistently ranked among the top in the nation, the Michigan Medicine Department of Obstetrics and Gynecology is advancing the future of women's health care. As a global leader in studying the effects of diseases and problems unique to women, we are taking on challenges across the continuum of care. We're pioneering new reproductive approaches; developing technologies that address complications from birth-related injuries; and helping women cope with complex diseases throughout their pregnancies. As relentless as we are in our mission to advance the health of women and their families, we are equally committed to diversifying our faculty and staff. We value a culture of diversity, equity, and inclusion. We are committed to the development of a diverse and culturally intelligent workforce who thrive and contribute to a positive, welcoming, and inclusive environment. If working in this kind of organization inspires you, we encourage you to apply.

The individual hired will monitor all aspects of the pre-award process for grants and contracts to ensure compliance and timely submissions for Principal Investigators. The pre-award grants administrator will interpret regulations and guidelines of program funding for moderately complex grants and contracts and prepare renewals and periodic reports for grant agencies. 

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Pre-Award Grant Administration: Provide comprehensive management of preparation/submission of grant proposals. Pre-Award activities include, but are not limited to:

• Support faculty, fellows, and students with submitting grant applications to federal, non-federal, industry, and internal UM sponsors.
• Advise the PI on how to achieve an effective, quality proposal and coordinate a timely submission process, ensuring appropriate approvals.
• Interpret program announcement or other sponsor documents to ensure compliance with sponsor guidelines and deadlines.
• Manage the grant submission process, from initial start to final submission, and ensuring all sponsor and university guidelines and deadlines are met.
• Assist faculty to develop complex budgets and budget justifications following Sponsor, School, and University Policies.
• Initiate and support the internal routing process through eResearch to route the Proposal Approval Form (PAF) and proposals through institutional review.
• Comply and advice regarding University and School research policies including project budget development, accounting principles, sponsor regulations, sponsor selection, and contract terms and conditions.
• Write and provide support on administrative sections of grants as needed.

Department Research Responsibilities:

• Assist with data requests from department leadership including sponsored effort queries, funding queries, division data and other data requests.
• Provide back-up for other members of the Research Administration Pre-Award team, which may include activities like Other Support and routing PAFs.
• Participate in training opportunities to maintain a high level of knowledge, skill, and experience.
• Perform other duties and provide ad hoc reporting as requested

Required Qualifications*

Research Administrator Senior: Bachelor's degree or equivalent combination of education and work experience 5+ in grant and contract experience or equivalent combination of education and experience.

Research Administrator Intermediate Underfill: Bachelor's degree and 3 - 5 years of grant and contract experience or equivalent combination of education and experience.

To be considered for this position, all applicants must:

• Have strong computer skills and experience working with Microsoft Office and Adobe Professional.
• Have excellent organizational skills including the ability to set priorities and manage competing deadlines in a high-volume, fast-paced environment.
• Have exceptional written and interpersonal communication skills.
• Have a positive attitude and commitment to providing excellent customer service.
• Requires strong computer skills including proficiency with MS Word, Excel, Power Point and Adobe.
• Proven ability to work collaboratively.
• Understand accounting rules and Uniform Guidance principles.
• Knowledge of sponsored research policies, rules, and regulations.

Desired Qualifications*

• 5+ yrs. experience in finance and research administration.
• Certified Research Administrator (CRA)
• Knowledge of policies and procedures, specifically related to sponsored projects and financial systems; familiarity with ORSP, eResearch, Business Objects, and Wolverine Access reporting tools including HR and Financial tools, faculty appointments and subcontracts.
• Experience preparing federal proposals, contracts, or foundation grants.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.