How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Department of Psychiatry maintains a large and diverse portfolio of research that is dedicated to increasing our knowledge of depression, bipolar, and anxiety disorders, addiction/substance use, and other brain conditions. Our funding comes from many different sources including the National Institutes of Health, Michigan Department of Health and Human Services, foundations, and industry. We are a large team dedicated to supporting our faculty in all aspects of research administration from proposal planning and submission to post-award project management and closeout.
We are seeking a highly motivated Research Administrator to join our team in Psychiatry Grants Administration. The successful candidate will provide cradle-to-grace support of faculty portfolios while ensuring compliance with all applicable regulations and University policies. We are looking for someone who has a positive attitude, is eager to learn, and has a passion for providing exceptional customer service to our faculty, project teams, and colleagues within the Department, Medical School, and University. We offer a positive, supportive, and caring environment as well as the opportunity to work fully remote.
Responsibilities*
Perform pre-award administrative activities for assigned faculty. Activities include but are not necessarily limited to developing budgets, budget justifications, preparing Proposal Approval Forms, and other core financial and administrative documents in support of both internal and external grant proposal submissions. Ensure that all applications meet agency and university guidelines, while meeting internal and external deadlines.
Perform post-award administrative activities for assigned faculty. Activities include but are not necessarily limited to reconciling and analyzing grant accounts, including trending and forecasting expenses and funding, including oversight of cost shares; monitoring Uniform Guidance expenses; processing budget reallocations, Post Award Change Requests, Financial Status Reports, and Uniform Guidance Reports; administer and monitor subcontract activity; and investigate/resolve discrepancies.
Required Qualifications*
Educational & Experiential Requirements:
Research Administrator Senior Level - Bachelor's degree and 5+ years of grant/contract experience or equivalent combination of education and experience
Research Administrator Intermediate Level - Bachelor's degree and 3 years of grant/contract experience or equivalent combination of education and experience
Other Requirements:
- Strong computer skills and experience working with Microsoft Office and Adobe Professional.
- Excellent organizational skills including the ability to set priorities and manage competing deadlines in a high-volume, fast-paced environment.
- Exhibit sound judgment while completing tasks timely with meticulous attention to detail.
- Exceptional written and interpersonal communication skills, including the ability to follow-up on open issues through appropriate resolution.
- Positive attitude and commitment to providing excellent customer service in all aspects of the work.
- Understanding of accounting rules and Uniform Guidance principles.
Desired Qualifications*
- Master's degree in research administration, health administration, public administration, business, or related field.
- Certified Research Administrator (CRA).
- Experience with both pre- and post-award research administration
- Advanced Excel skills.
- Prior experience with M-Pathways, Business Objects, M-Reports, and/or an electronic Proposal Management System.
Work Schedule
Full Time, Monday - Friday, specific work hours are negotiable
Work Locations
Fully Remote (hybrid option also available if desired)
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
E-Verify
The University of Michigan participates with the federal EVerify system. Individuals hired into positions that are funded by a federal contract with the FAR EVerify clause must have their identity and work eligibility confirmed by the EVerify system. This position is identified as a position that may include the EVerify requirement.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
