Provide project coordination support services for new showroom design and construction projects. Primary responsibilities include coordinating and scheduling required touch points with internal and external partners, vendor relationship management, and managing purchasing & procurement related to display product including merchandisers, graphics, and signage.

SPECIFIC RESPONSIBILITIES

• Coordinates all touch points with internal & external partners related to the new showroom design process (kick off calls, design review, walkthrough, etc)
• Vendor Relationship Management including:
  • Serve as communication captain/conduit with vendor community including sharing key information and progress updates of phased documentation provided by the design team
  • Manages project requests and quotes from vendors and contractors
  • Generates estimated costs for proposed installation or renovation work.
  • Uploads documents to drafting partners
  • Uploads documents to GC for Construction Bidding including completing all required fields in ASANA
• Supplies required documents (customer POs, Master Product list, etc.) to customer service and external distributor partners for placement.
• Manages purchase orders in eProcurement (ePro) system. Reviews all vendor, contractor and supplier invoices and supporting documentation for accuracy. Submit invoices for payment. Reconcile discrepancies.
• Proactively tracks and coordinate orders, delivery, storage, staging and logistics of display products 
• Hosts weekly meetings with internal partners to keep design/build projects on track including coordinating action items and meeting minutes.
• Owns the general pipeline for new showroom build out requests including the new showroom submission inbox and tracker. Actively manages projects to ensure appropriately paced advancement and completion.
• Owns and actively manages the new showroom buildout strategy for key customers including maintaining the tracker and leading weekly review meetings
• Manages go back list of items for installed projects and executes with a vendor partner.

TECHNICAL SKILLS

• Required: Excellent communication and computer skills including expertise and proficiency with MS Office Suite (especially Excel), and preferably project management software (Microsoft Project, Asana, Monday, etc.).
• Ability to acquire skills for eProcurement and SAP software.
• Preferred: Familiarity with and general knowledge of interior construction projects and industry nomenclature.
• Preferred: Experience and familiarity with Adobe Creative Suite (Photoshop, etc.)

EDUCATION AND EXPERIENCE REQUIREMENTS

• An Associate's Degree and a minimum 4 years of related work experience in a timeline/calendar management type of role (i.e.: administrative assistant, project manager, project coordinator).
• OR
• A Bachelor's Degree and a minimum of 2 years related work experience in a timeline/calendar management type of role (i.e.: administrative assistant, project manager, project coordinator).
• A degree in a field related to architecture, interior design, engineering, construction or project management a plus.

The target hiring compensation range for this role is $42 – $46/hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. 

Our talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Our client is a recognized global leader in kitchen and bath design in addition to manufacturing furniture, cabinetry, engines and generators. Just to name a few! Each of the products and services offered strive to enhance the quality of life for future generations to come through high quality design, craftsmanship and innovation. While the company leads in various areas, their words are reflected in their actions. From commiting to sustainability and being net zero by 2035 to providing clean water to surround communities–they are truly making a difference in the world!

This client believes that each associate is a leader. Teams consist of future thinkers, problem solvers, dreamers (and doers) who don’t believe in the word “impossible”. The culture is another reflection of the company that thrives on challenging the “norm” and providing a safe and human-centered workplace where each person can thrive. There are so many opportunities to expand your skill set, create something fresh, and use your own background to develop our boldest ideas. With a global presence, this is a fantastic way to expand your portfolio and learn new skills from the other leaders at the company.

Working with AQUENT provides you access to some pretty awesome perks:

• Subsidized (up to 85%!) Health, Vision and Dental Benefits, and Access to Fidelity 401(k) with Matching!
• FSA Program
• Weekly Direct Deposit
• Resume / Portfolio Review + Interview Prep. You’ll be set-up for success!
• Free Continued Learning: https://thegymnasium.com/
• Compare our benefits to other agencies, here: https://aquent.com/find-work/talent-benefits
• Who is AQUENT? www.youtube.com/watch?v=5z-n8nfytuM