Agency :Department of Children and Family Services
Position Title: Office Specialist - Option 2 - UMP Title
Closing Date/Time: 10/02/2024
Salary: Anticipating Starting Salary $4246 Step 1B/Month; Full Range $4246 - $5701
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 41402
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Payroll Processing Assistant. Under general direction, this position will perform complex, specialized paraprofessional functions to assist in the coordination and monitoring of Payroll operations, utilizing originality and technical knowledge and understanding of the Department's statewide Payroll process. The position will serve as liaison with Department employees and the Comptroller's Office regarding questions and issues regarding employee compensation, responding to inquiries and explaining rules, regulations, and procedures to Department staff. This position will monitor assigned electronic mailboxes for Payroll and Timekeeping to ensure questions and issues are addressed and will perform Payroll transactions on the electronic system. The position will also make decisions concerning unique situations based upon guidelines or previous decisions of management. Finally, the position will answer phones, receive and distribute mail, and develop database or spreadsheet reports. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department's Payroll operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois
Essential Functions
- Serves as Payroll Processing Assistant
- Answers and refers telephone callers to appropriate entity or unit staff
- Prepares and keyboards documents which impact program policies and procedures, as well as confidential documents related to the performance of unit personnel
- Develops and provides comprehensive complex database or spreadsheet reports, utilizing extensive knowledge and understanding of multiple software programs, which include highly confidential data regarding Payroll and Timekeeping
- Serves as secretary to the supervisor
- Attends staff development and training sessions to enhance knowledge and expertise
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience OR completion of high school and three years of office experience OR three years of independent business experience
- Requires ability to Keyboard accurately at 30 wpm
Preferred Qualifications
- 3 years of experience in an office setting applying extensive knowledge of office practices and procedures
- 3 years of experience in an office setting applying extensive knowledge of the logic of computer language/programs
- 3 years of experience in an office setting applying extensive knowledge of manual and automated office equipment
Condition of Employment
- Requires ability to pass a background check
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
About the Agency
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus
Work Hours:M-F 08:30am to 5:00pm
Work Location:406 E Monroe St, Springfield, Illinois, 62701
Agency Contact:Fisayo.Oyadeyi@illinois.gov
Job Family:Office & Administrative Support; Payroll Only Posting Group
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.To exercise contractual rights for this position,employees must upload a copy of the UMP grade notice to their applicationdocuments prior to submitting their application.
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of theIllinois.jobs2web.comhomepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of theIllinois.jobs2web.comhomepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: onIllinois.jobs2web.com- click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com