Who We Are:

The Computational Lifing Software Section is a highly collaborative and diverse team dedicated to enhancing aviation safety through the development and distribution of cutting-edge software solutions. Our state-of-the-art software is trusted by major institutions globally to ensure the reliability and safety of both commercial and military aircraft.

Objectives of this Role:

• Provide administrative support to the Computational Lifing Software Section of the Materials Engineering Department.
• Assist with reports and proposals.
• Help ensure 100% on time rate for deliverables.
• Assist with software recordkeeping, management, and licensing.
• This position fosters mutually beneficial relationships with staff and customers to make sure the sections run efficiently and productively.

Daily and Monthly Responsibilities:

• Maintain project files, prepare contract action forms for software sales, and issue software licenses.
• Monitor electronic timesheets and manage biweekly timesheet closeout.
• Manage multiple Outlook calendars.
• Prepare travel authorizations, expense accounts, check requests, and other electronic forms.
• Work closely with Contracts and other Institute business offices.
• Read technical documents and review them for grammar and formatting (reports, proposals, user manuals, etc.).
• Anticipate team needs for information and collect, analyze, and organize the information.
• Be able to respond to requests accurately and efficiently.
• Maintain and regularly update spending and progress tracking databases, ensuring all information is accurate and up-to-date.
• Generate and distribute project status and progress reports.
• Ability to work independently, exercise confidentiality and discretion.
• Manage and prioritize multiple tasks and other duties, as assigned.

Requirements:

• Requires a high school diploma or equivalent.
• Courses or certifications in secretarial, office support, office administration, administrative assistant is helpful.
• 2+ years: Related work in a professional environment
• 2+ years: Microsoft Office experience (primarily Outlook, Word, Excel, & PowerPoint)
• A valid/clear driver's license is required.