About This Opportunity

The Finance team is looking for a motivated individual who is flexible, eager to learn, detail oriented and willing to work independently. Working closely with all department heads, the Fiscal Assistant plays a key role in the smooth operation of the day to day finance functions of the Garden.

Responsibilities include:

Payroll

• Manage the bi-weekly payroll processing functions in a timely manner including timecard management, employee benefits, and liaison with directors and managers to ensure all policies and procedures are being followed.
• Quarterly and Yearly payroll reconciliation.
• Assist with the preparation of pension and other reports as needed.
• Year End Payroll entries MELS, GTL, Domestic Partners.
• Updating data in Payroll System as needed such as fund allocation and coding.

Accounts Receivable

• Inputting cash receipts and journal entries into computerized accounting software.
• Responsible for the monthly reconciliation of Accounts Receivable, revenue and some payable accounts.
• Processing PayPal, Eventbrite and QuickBooks payments as needed.
• Monthly reconciliation of QuickBooks to accounting software.
• Generate monthly QuickBooks reports for review of accounts receivable with department heads.
• Assist with the preparation of monthly contract billing invoices.

General

• Assist Accounting & Benefits Manager with general ledger transactions, as needed.
• Assist Director of Finance with financial projects, for example, uploading the annual budget to the general ledger, audit schedules, monthly rental and education deferred revenue schedules and other projects, etc.
• Assist the Director of Finance in ad hoc projects and analytical studies to streamline operations and generate efficiencies.
• Provide general office assistance as well as assist other departments as the need arises.
• Assist with managing office equipment (telephones, copiers, time clock, postage machine, internet service) including: review of related invoices, submission of payments, maintenance contracts; ordering necessary supplies, overseeing/making repair calls, and coordinating staff training.

Qualifications:

• Bachelor's degree in accounting, finance or related field
• At least 2 years of previous experience in accounting procedures and financial reporting
• Strong attention to detail and accuracy in data entry
• Effective communication skills - written and verbal
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Team-player with a proactive and positive attitude
• Knowledge of QuickBooks software required, Fund-EZ a plus
• Have in-depth knowledge of Excel and other Microsoft Office applications

Schedule:

This is a full-time, non-exempt position with weekly on-site work. The benefits offered include excellent medical, vision, dental and life insurance, generous PTO, paid holidays, employee discounts, access to the Museums Council pass, which grants free admission to various museums and cultural institutions, pension and other retirement savings plans. Schedule is Monday through Friday.

Salary Range: $50,000 - $55,000

For consideration, please submit your resume, cover letter, and any relevant documents via our Career Center.

If you encounter difficulties with uploading documents to the portal, please send via email to hr@queensbotanical.org.

Health & Safety: proof of full Covid-19 vaccination strongly recommended for employment.

Queens Botanical Garden is an Equal Opportunity Employer (EOE). The Garden does not discriminate in its employment practices due to an applicant's race, ethnicity, color, creed, religion, sex, gender identity or expression, pregnancy, sexual orientation, national origin, disability (physical or mental), age, marital status, veteran/active military service member status, political affiliation, mental illness, socioeconomic status or background, neuro(a)typicality, physical appearance, genetic information, immigration or citizenship status, status as victim of domestic violence, sexual violence, or stalking, arrest or conviction record, pre-employment marijuana testing, sexual and reproductive health decisions, employment/unemployment status, salary history, credit history, marital/partnership stratus, caregiver status, height and weight, or any other legally protected status. Minorities, women, veterans and individuals with disabilities are encouraged to apply. If you need a reasonable accommodation for any part of the application process, please contact Human Resources via email or phone 718-886-3800 x 203.

Compensation details: 50000-55000 Yearly Salary

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