FEDERAL FINANCIAL PARTICIPATION OFFICE COORDINATOR at The Illinois Department of Children and Family Services (DCFS) in Springfield, IL

Agency :Department of Children and Family Services

Position Title: Office Coordinator - Option 2
Closing Date/Time: 10/01/2024
Salary: Anticipating Starting Salary $3971 Step 1B/Month; Full Range $3971 - $5243
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number41414

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Federal Financial Participation Office Coordinator.Under direction, performs a variety of para-professional and technical office support functions; evaluates information from various sources in order to establish the adoption/guardianship, foster care, and/or Pregnant and Parenting youth in care medical card process; registers new cases and initiates Medicaid coverage for DCFS youth in care and their children, if applicable, and maintains the integrity of the temporary card process; monitors and maintains the AA (Adoption Assistance)/KinGap, foster care, or Pregnant and Parenting youth in care medical card and temporary card process.This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Function

Performs a variety of paraprofessional and technical office support functions; evaluates information from various sources in order to establish the adoption/guardianship, foster care, and/or Pregnant and Parenting youth in care medical card process; registers new cases and initiates Medicaid coverage for DCFS youth in care and their children, if applicable, and maintains the integrity of the temporary card process; reviews and maintains the accuracy of the data in the DHS and HFS systems.
Monitors and maintains the AA (Adoption Assistance)/KinGap, foster care, or Pregnant and Parenting youth in care medical card and temporary card process; receives daily, weekly, and monthly computer generated reports pertaining to the movement and eligibility status of youth in care and processes these reports to ensure the proper payment and medical coverage for youth in care; exercises judgment in conducting involved searches which require accessing multiple complex information systems regarding youth's medical eligibility, medical care, and medical providers' billing problems; reviews and corrects data to ensure proper usage and accuracy of recipient numbers of permanent medical cards for DCFS youth in care and/or their children.
Provides secretarial and complex, specialized office support functions for the Manager; gathers information and keyboards various correspondence, reports, forms, etc.; responds to telephone inquiries; applies general knowledge of agency operations, rules, and regulations in explaining or clarifying rules, processes, procedures, or services available; provides technical assistance and information to field staff; provides assistance in maintaining all medical card related functions within the unit.
As assigned, serves as unit timekeeper; records benefit time use; serves as liaison with the Payroll Unit regarding timekeeping issues.
As assigned, receives and processes Medicaid applications for Department of Corrections youth in care who are placed outside DOC facilities; establishes a permanent medical card through the Department of Healthcare and Family Services.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience
Requires the ability to keyboard accurately at 30 wpm

Condition of Employment

Requires the ability to pass a background check
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. The Division of Budget and Finance plays a supporting role in the Department's operations by working to ensure the agency's financial stability and implementation of sound budgetary practices.

Work Hours:M-F 08:30am to 5:00pm
Work Location:726 S College St, Springfield, Illinois, 62704

Agency Contact:Fisayo.Oyadeyi@illinois.gov

Job Family:Social Services; Office & Administrative Support

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of theIllinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of theIllinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com- click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com