How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Division of Hematology/Oncology the Department of Internal Medicine is seeking a highly competent, motivated and organized individual to serve as a full-time GME Program Administrator Associate. This position will report directly to the Senior GME Administrator. Candidates for this position are expected to exhibit strong organizational skills and demonstrated ability to collaborate effectively within a complex organization. The Hematology/Oncology Fellowship is a three-year program, recruiting 7 trainees per year for a total of 21 trainees. Hematology/Oncology offers competitive salary, commensurate with experience, and boasts a culture of acceptance, openness, flexibility, and teamwork. Must possess the ability to prioritize tasks, meet deadlines with a strong attention to details.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
Activities include, but are not limited to:
- Provide back up support to the GME Administrator
- Provide administrative support to 1 Program Director and 2 Assistant Program Directors which consists of calendaring, meeting scheduling, coordinating GME activities, processing reimbursements and event planning related to program needs for the Program Director
- Liaison between Program Director and residents/fellows and program senior administrator
- Coordination of two weekly conferences to include CME support (creation and communication of meeting details), set up of A/V equipment, ordering food
- Approves and tracks time off for vacations, sick days, conference time
- Assist the Administrator with scheduling, attending and taking minutes for the ACGME required Program Evaluation Committee and (PEC) and Clinical Competency Committee (CCC)
- Support the educational needs of the program by being the main contact for scheduling learners including resident and medical student scheduling and fellowship specialty clinics schedules. Support residents/fellows with travel needs and reimbursements for business related expenses
- Assists with biweekly and quarterly trainee evaluations completed in MedHub (UMs residency management system)
- Other duties as assigned
Required Qualifications*
- Associates degree or equivalent experience 1-2 years of administrative assistant experience
- Demonstrated strong organizational, attention to detail skill set
Desired Qualifications*
- Knowledge of University policies and procedures
- Knowledge of CloudCME
- Knowledge of MedHub
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
