At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

The Audit and Closeout Group is a small multi-dimensional group within Contract Services, Capital Programs Support working to assist Project Delivery teams in a variety of administrative capacities, including the timely review and processing of invoices, the review of Standard Operating Procedures, facilitating process improvements within the various administrative workflows, and assisting Project Delivery teams with the closeout of design and construction contracts.   This position will report to the Manager of Audit and Closeout

• Serve as a point of contact for invoice and voucher auditing, processing, and administrative responsibilities within the MBTA Financial and Project Management Information Systems, including the Capital Management System (CMS), Financial Management System (PeopleSoft), e-Builder, as well as any future system(s) that may be implemented by the Authority.
• Facilitate the timely audit and effective processing of consultant and contractor invoices.
• Assist in conducting pre-audits, interim, and post-audits of consultant contracts to determine the feasibility of proposed and appropriateness of actual costs.
• Establish applicable overhead rates and study audits of claims made by consulting firms. 
• Communicate with professional services consultants to request Letters of Credit to ensure that consultants comply with MBTA contract provisions.
• Assist management in the development and implementation of auditing methods and review procedures required for the processing and payment of invoices for consultant contracts.
• Work closely with outside CPAs engaged to audit professional services contracts awarded to consultants by the Authority.
• Assist in the review of budgets and audit programs submitted by CPAs for cost analysis.
• Assist in the review of the Work Papers File submitted by CPAs upon completion of the audit assignments to ensure that proposed costs are in accordance with FTA Circular 4220.1F Cost Analysis Requirement.
• Assist in maintaining the security o fall off-site areas and organizing the archiving of invoices.
• Perform various administrative duties in CMS, FMIS, e-Builder and/or any future systems the MBTA may implement, as required.
• Assist in the design, development, and automation of various reports and process guides.

• Assist in the development and annual review of SOPs and Capital Programs procedure manuals.  
• Assist MBTA Project Offices with design and construction contracts and project closeout.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner.

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field from an accredited institution.
• Three (3) years of accounting-related work experience, including experience in auditing and/or billings.

• Effective organizational, analytical, quantitative, accounting, and confidentiality skills. 
• Proficient in Word, Excel, and database software.
• Ability to work independently with minimal supervision and check one's own work to ensure it is error-free.
• Ability to demonstrate progressive knowledge and comprehension of policies and procedures.
• Ability to provide internal and external customers with a courteous and professional experience.
• Demonstrated excellent negotiation, communication, conflict resolution, and writing skills. 
• The ability to maintain and protect personal and confidential information.
• The ability to work effectively with a diverse workforce.

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. 
• An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. 
• A master's degree in a related subject substitutes for two (2) years of general experience. 
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. 

Preferred Experience and Skills

• Bachelor's degree in Accounting from an accredited institution

• Audit experience in a transit or construction setting, and/or the public sector

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicant’s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.
3. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
11. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.