Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Primary Responsibilities and/or Essential functions:

• Provide attorneys with administrative support including, calendar and contact management; event and meeting planning; travel; time entry (DTE); open new client matters; assist with billing and prepare expense reports.
• Welcome clients who visit the Firm; interact with clients, attorneys and internal staff in a professional and courteous manner.
• Handle high volume of phone calls; ensure messages are delivered promptly, accurately and according to attorney preference.
• Utilize Firm-supported software/hardware to assist attorneys with all phases of document production (drafting, editing, printing, proofreading, conversion and photocopying).
• Organize desk according to Firm best practices; maintain effective paper and electronic filing systems; forward files to Records Department for long-term storage; maintain contact sheets/desk profiles,
• Collaborate with team ASAs to provide support to the entire team; coordinate coverage with team ASAs when absent or away from desk.
• Prioritize work; complete tasks with minimal supervision; serve as a liaison for civic/charitable organizations.
• Work overtime as requested.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 3+ years of experience in an administrative capacity within a law firm, legal environment or corporation.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent interpersonal skills; ability to work with different personalities in high-pressure situations.
• Excellent written and oral communication skills; strong attention to detail.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Ability to maintain confidentiality; team player.
• Demonstrate proficiency in firm-supported applications including Microsoft Suite (Word, PowerPoint and Excel) and legal-specific applications.
• Ability to produce high-quality documents that are spelled checked and proofread.

Education/Certifications:

• High School Diploma required/GED Required.
• College Degree preferred.

Estimated salary range is $105,000 - $120,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.