How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

What You'll Do

The Allied Health Intermediate Supervisor for the Cardiovascular Frankel Center Ambulatory Care (FCVC) Unit (ACU) reports to the Administrative Manager Intermediate of FCVC clinic and partners with the manager to effectively oversee operations of the FCVC.

This position has dedicated effort to provide administrative leadership and operations management to the FCVC ACU which a complex outpatient clinic. Additionally, dedicated effort will be provided to guide, implement and support service line operational initiatives at Michigan Medicine. This is a working supervisor position that involves day to day operations oversight of clerical teams and template management for the CVC outpatient clinic.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care ? that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings

Responsibilities*

(1) Care Delivery

Implementation of care models, that support clinic operations supported by guidelines and standards of practice at the ACU level
Identification non-provider staff complement at the clinic/ACU
Review productivity data to identify potential revisions for staffing models
Oversee and regularly analyze clinic workflow optimization for clerical functions that support clinical operations, including but not limited to; referral management, scheduling, lab reminders, fax management, facilitating provider letters, clerical staff interface with providers and call management.
Pilot new care models to support UMMG goals in striving to achieve value-based care delivery to populations.
Supports template editing with coordinated hand-off to contact center and/or supporting clerical teams to support rescheduling efforts

(2) ACU Operations

Supervision and direction given to operational administrative teams and engagement in their professional development
Oversees day-to-day operations of the clerical functions of the ACU
Ensures regulatory compliance with CMS, JC, CLIA, and other regulatory agencies as applicable
Leads onboarding of new support staff to the clinic
Handles hiring/discipline and termination of clerical staff in their respective clinic
Evaluates clinical support and admin staff in collaboration with the triad leadership team
Provides feedback on operational issues involving providers in the ACU
Manages routine operations (e.g., scheduling, referral management, template editing, etc.)
Provides feedback/supervision/support/performance evaluation of assigned ACU staff
Develop and oversee efforts to recognize and incentivize staff excellence
Identify opportunities for quality improvement, and carry forward quality improvement, in all areas of ACU operations

(3) Collaboration with Centralized Support Services

Collaborate with IT and Cadence for required support services at the ACU level
Works regularly with support services functions to ensure operational goals are met

(4) Patient Care

Develop and oversee policies to ensure patient satisfaction including analysis of patient and family feedback and corresponding action plan development and implementation
Address and follow-through with patient/family feedback and complaints including implementation and ongoing evaluation of appropriate process improvements
Oversee policies to ensure safety within the ACU (including physical structure, staff emergency readiness, etc.)
Collaborate with Local CVC Triad to review incident reports and ensure appropriate follow-up

(5) Clinical Performance

Establish performance goals with ACU in alignment with UMMG goals
Resolves clerical and operational problems at the ACU level

(6) Operational and Financial Performance

Communicate performance metrics regularly staff in the clinic
Support Administrative manager in the monitoring of operational and financial performance metrics at the ACU level
In collaboration with triad leadership, establish ACU level financial plan for upcoming year
Prepare, monitor, manage billing and other fiscal activities including the monitoring of charges and collections, charge reconciliation, monitor and reduce write offs due to lack of prior auths/billing limits and initiate corrective action when require

(7) Core Responsibilities

Regularly review ACU processes to ensure on-going compliance with institutional goals, objectives, policies, standards and guidelines
Evaluates supporting function operations, identifying areas for improvement
Identify, communicate, share, and present operational, performance, and best practices to providers, staff, and leadership
Attend and provide leadership within the ACU Leadership and Site Leadership Meetings
Foster a collaborative environment by nurturing team-based care in a positive collegial and professional manner.
Develop and communicate interpretation of Michigan Medicine/UMMG/ACS policies to staff, faculty and outside agencies/groups as needed
Participate actively and provide data, action planning and other administrative leadership at weekly and monthly meetings.

Required Qualifications*

Associate's degree in a related health science or an equivalent combination of education and
experience is necessary.Associate's degree in a related health science or an equivalent combination of education and experience is necessary.
3 or more years of work equivalent experience in ambulatory care setting
Demonstrated ability to facilitate teamwork necessary to leverage day to day operations

Desired Qualifications*

Prior supervisory experience is preferred.
Knowledge of the University of Michigan policies and procedures.
Template grid management experience
Effective communication, interpersonal and conflict management skills
Demonstrated skill in effective change management
Demonstrated ability to facilitate teamwork necessary to leverage day to day operations

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.