How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

We are seeking a motivated and highly organized Administrative Specialist to provide key administrative support for a growing faculty led research team that crosscuts U-M's Department of Learning Health Sciences and the U-M Center for Global Health Equity's Data Collaborative. The candidate will assist with scheduling and managing complex calendars; developing communications and presentations; coordinating travel and itineraries; and performing administrative and financial tasks. The ideal candidate will be motivated by the chance to join a growing team with a shared purpose and to collaborate with colleagues from diverse academic and professional backgrounds.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

Commitment to Diversity, Equity, and Inclusion

Learning Health Sciences values collaboration with a diverse group of faculty, staff, and learners that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are embraced.

Why Join Michigan Medicine?

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year;[1] many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits. The U-M is nationally recognized for work/life effectiveness by World at Work; is Forbes #1 Best Employer in Michigan; and is a top 5 employer in Michigan by Crain?s Detroit Business.

Responsibilities*

• Maintain complex calendars, including coordination with multiple international partners, VIPs, and clinic duties
• Coordinate meetings with international partners from multiple time zones
• Schedule meetings and other appointments using MS Outlook, Gmail, and Zoom
• Screen, prioritize and route key correspondence, responding as appropriate on behalf of the investigator and/or research team. 
• Initiate, compose, edit, proofread, and type correspondence, strategic documents, and PowerPoint presentations.
• Coordinate travel arrangements for faculty and staff for domestic and international meetings and conferences, adhering to Michigan Medicine travel guidelines
• Assist with arranging itineraries for international visitors 
• Process procurement related activities (Chrome River, travel reimbursement, invoices, etc.)
• Manage IRB certifications, medical credentialing (for USA and Kenya)
• Maintain faculty curriculum vitae (CVs), NIH biosketches, etc
• Additional duties and projects as assigned.

Required Qualifications*

• Bachelor's Degree or an equivalent combination of education and experience
• Five or more years of progressively responsible professional experience
• Exceptional written and verbal communication skills and ability to interact with and build professional relationships with all individuals at all levels and across diverse cultural contexts; ability to appropriately handle confidential and sensitive information
• Exceptional interpersonal skills and the ability to work independently and take initiative within a team with minimal supervision
• Outstanding organizational skills and ability to effectively manage numerous projects, in various stages of development, simultaneously and with a high attention to detail
• Excellent computer skills, including demonstrated proficiency with Outlook, Word, Excel, PowerPoint, Adobe PDFs, survey tools such as Qualtrics and Google Forms, and Zoom
• Must be productive and flexible under pressure and able to meet deadlines
• Must have legal authorization to work in the United States

Desired Qualifications*

• Basic understanding and knowledge of U-M research activities 
• Solid understanding of university policies and procedures strongly desired 
• Knowledge of and experience with U-M Procurement and financial practices and processes 
• Experience with University systems, such as Elements, Chrome River
• Understanding of basic acronyms relative to research administration 

Work Schedule

This position is eligible for flexible (i.e., hybrid) work arrangements. Flexible work agreements are reviewed annually and are subject to change based on the business needs of the hiring department, throughout the course of employment. In addition to the regular in office workdays/hours, there will be additional times, some early morning and/or evening hours that require working on-site for events. The Center's offices are located on north campus in NCRC Building 16.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

This position is term-limited for 2 years with the possibility of renewal based on need and available funding.  At the end of the stated term, your appointment will terminate, and will not be eligible for Reduction-in-Force (RIF) benefits.  This term-limited appointment does not create a contract or guarantee of employment for any period of time as you will remain subject to disciplinary or other performance measures, up to and including termination, at the will of the University in accordance with existing University policy and standards for employee performance and conduct.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.